What is Grey Fleet?

Any vehicle used for work not directly provided by the organisation that employs the driver. In this guide, Grey Fleet includes personal vehicles, all forms of vehicles leases and client vehicles. Grey Fleet applies whether workers are reimbursed for expenses associated with work use or not, such as kilometres travelled.

Who does Grey Fleet apply to?

A Grey Fleet Driver is an employee of the organisation who is operating a personal vehicle for work purposes. Grey Fleet does not only apply to the driver directly working for the company, it applies to anyone who needs to drive a private vehicle for work purposes. This includes un-paid volunteers, contractors, or anyone billing their time to the company, or being reimbursed by the company.

For more information on Grey Fleet, see the NRSPP’s Grey Fleet Safety Management Guide.

The guide aims to provide organisations with such a framework by highlighting some of the key issues and providing risk management strategies and considerations in adopting a safer Grey Fleet. It is not designed to be an exhaustive document providing answers to every issue. Rather, it aims to provide a framework that allows organisations to work through issues associated with their own Grey Fleet and organisational operations to manage risk and improve work driving safety. At the completion of this document you will understand what a Grey Fleet within an organisation is, what the risks are, what the core safety elements to consider are, what Grey Fleet maturity is and how to measure success, and how to embark on continuous improvement.