Poor vehicle maintenance practices result in higher operational costs and increased risk of road incidents.

The time between inspections is associated to road crashes as a contributing factor. Reducing the length of the interval between inspections from 12 to 6 months was found to decrease vehicle defects by 13.5% in inspections, representing a modest crash rate reduction. The National Roadworthiness Baseline Survey revealed the systems with the highest incidences for vehicles aged 10 years and over were 1) brakes, 2) steering and suspension, 3) lights and reflectors, and 4) engine, driveline and exhaust.

This package contains:

  • A generic overview of Toolbox Talk Discussion and how it can be applied to work driving safety, including a step by step process to assist team leaders/managers and facilitators to lead a Toolbox Talk discussion.

  • Aid for the promotion of discussion

  • Topic background information and fact sheets

  • Discussion prompt sheet

  • Participant attendance record sheet

  • Participant self-assessment sheet

  • Discussion review sheet

  • Maintenance posters

  • Supporting PowerPoint Slides

  • Maintenance Video Link (access video here or contact NRSPP to download)

Author Acknowledgement

This Toolbox Talk has been developed in collaboration with Jerome Carslake (NRSPP), Jennifer Rivera-Gonzalez (MUARC), Grace Harries (NRSPP Swinburne Intern 2022/23), Manal Rizwan (NRSPP Swinburne Intern 2022/23),  Tim Roberts (FleetStrategy).

Toolbox Talks Branding, marketing and promotional videos were completed by the Swinburne Design Bureau: Dr Shivani Tyagi (Communication Design Lecturer Swinburne and Director of Design Bureau), Kai Djeng (videos and editing), Emelia Cox (videos and editing), Amanda Wang (videos and editing) Lachlan Tobin (marketing and communications), Lauren Gualano (branding and logo design).

Toolbox Talks Steering Group includes: James Zarb (Viva Energy), Craig Beikoff (BINGO Industries), Jim Sarkis (BINGO Industries), Mark Noble (Holcim), Daniel Brain (Toll Group), Adam Ritzinger (Toll Group), Peter Johansson (Zurich), Steve Power (Heavy Vehicle Industry Australia), Mike Mulligan (Qube).


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  3. National Heavy Vehicle Regulator (NHVR), “National Roadworthiness Survey,” 2021.
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  6. National Heavy Vehicle Regulator (NHVR), “National Roadworthiness Baseline Survey,” 2017.
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