The grey fleet can be simply defined as any vehicle that is used by an employee for making a work-related journey.

Most organisations find it quite challenging to manage effectively the vehicles owned and leased by them. With a significant proportion of work-related journeys now undertaken in privately-owned or leased vehicles, how do organisations effectively cope with this aspect of work-related road risk management?

The ‘Driving at work – managing work related road safety’ guidelines, published by the Department for Transport (DfT) and Health & Safety Executive (HSE) in 2003, make it clear that an organisation has the same Duty of Care towards all its employees making work-related journeys regardless of vehicle ownership, so the grey fleet needs to be managed in exactly the same way as the owned or leased fleet. This, as you might expect, raises a number of challenges that we examine